Leaders : Tour and Activity Plan

Tour and Activity Plan Information and Guidelines

Why should I complete a Tour Plan?

The Tour Plan is a check-list of best practices to be prepared for a safe and fun adventure. Completing the Tour Plan may not address all possible challenges but can help ensure that appropriate planning has been conducted, that qualified and trained leadership is in place, and that the right equipment is available for the adventure. In addition, the plan helps to organize safe and appropriate transportation to and from an event, and defines drive qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants.

The Tour Plan should be included in preparation for all activities, even those not requiring it. It guides a tour leader through itineraries, travel arrangements, two-deep leadership, qualifications for supervision of activities, and transportation. In short, it helps a unit to protect both the youth members and adult leaders from unnecessary risk, injury, and liability.
When do I need to complete a Tour Plan?
 

Your unit (Pack, Troop, Team or Crew) must file a Tour Plan any time it engages in the following types of activities:

    Trips of 500 miles or more from your traditional meeting place?
     
    Trips outside the Greater New York Councils geographic borders (five boroughs of NYC)
     

Trips to any national high adventure base, national Scout jamboree, National Order of the Arrow Conference or national service project, or regionally sponsored event.

The following high-risk unit activities not associated with a council or district event:
 

    Aquatics activities (swimming, boating, floating, scuba, etc.)
    *Requires current Safety Afloat or Safe Swim Defense training, as appropriate
     Climbing, bouldering, or rappelling
    *Requires current Climb On training
    Flight orientation events (must also file a flying plan)
    Shooting sports
    Any activity involving motorized vehicles as part of the program (snowmobiles, boating, etc.)
    Trips to locations or facilities that require a Tour Plan, such as military bases, state parks, etc.
    Travel to events, including local events, that involve youth members riding with drivers who are not their own parents

Effective January 2, 2012 – updated Tour Plan Guidelines (Updated: February 25, 2013)

On March 1, 2011, by national BSA directive, what was formerly known as local and national tour permits were superseded by what is now called the Tour and Activity Plan (“Tour Plan” hereafter). This update is the accumulation of work by a cross-functional team of volunteers and staff at the National level.

Units must complete this form when planning for local, national, or international adventures that fall within the guidelines below (see, When do I need to complete a Tour Plan?). The plan helps ensure your unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment is available for the adventure. The BSA's new Online Tour and Activity Plan is the recommended method for completing your Tour Plans. It does not require any signatures and does not require the council office approval step. It is easy to use, and it is easy to re-use entered info for future tour plans. As the plan is completed online, the required prerequisites for that type of trip or activity will be displayed. A unit leader may file a tour plan online by establishing an account and logging on to MyScouting at https://myscouting.scouting.org/. We recommend that you view the video tutorial of this new online system, as well as BSA’s FAQ page, before using it the first time to file a tour plan.

How is it different?

1. The council is the reviewer of all Tour Plans; there is no regional review required.

2. The Tour Plan consists of a Tour Planning worksheet to be completed by the unit/contingent. It is retained by the council and the tour leader will be notified of any discrepancies that must be corrected before departing on the trip--another reason for submitting the tour plan with sufficient lead time to be able to correct any deficiencies (e.g., in required training).

3. There is a 21-day advance notice requested for units to submit the plan for review. Due to the time required to review the new Tour Plan, and to correct any deficiencies, it is strongly recommended that you do not wait until the day before you leave to submit your plan.

4. The plan can be printed on standard 8 1/2 by 11 inch paper, including those submitted online.

5. Updated Pledge of Performance.